1. Introduction
This Privacy Policy explains how Museumica ("we", "us", "our") collects, uses, discloses, and safeguards your information when you use our natural history collection management service (the "Service"). By using the Service, you agree to this policy.
2. Information we collect
We collect the following categories of information:
- Account data: email address, display name, password hash, authentication provider identifiers.
- Collection data: specimens, photographs, labels, storage hierarchy, exhibitions and any other content you upload.
- Usage data: pages visited, features used, device and browser information, IP address, approximate location.
- Payment data: billing details processed by our payment provider; we do not store full card numbers.
3. How we use information
- To provide, operate and maintain the Service.
- To authenticate users and secure their accounts.
- To process payments and manage subscriptions.
- To communicate with you about updates, security and support.
- To improve the Service through analytics and product research.
- To comply with legal obligations.
4. Public museum content
When you mark a collection, exhibition or workspace as public, the content you have chosen to publish becomes accessible at museumica.com/your-name and may be indexed by search engines. Private notes, financial fields and unpublished items remain private.
5. Sharing of information
We do not sell your personal data. We may share information with:
- Service providers (hosting, storage, analytics, email, payments) under contract.
- Authorities when required by law, court order or to protect rights and safety.
- Successors in the event of a merger, acquisition or sale of assets, subject to this policy.
6. Data retention
We retain your account and collection data for as long as your account is active. You may export and delete your data at any time. After account deletion, residual copies may persist in backups for a limited period before being permanently erased.
7. Security
We use industry-standard safeguards including encryption in transit, hashed passwords and access controls. No system is perfectly secure; you are responsible for keeping your credentials confidential.
8. Your rights
Depending on your jurisdiction, you may have the right to access, correct, export, restrict, or delete your personal data, and to object to certain processing. Contact us to exercise these rights.
9. Children
The Service is not directed to children under 16. We do not knowingly collect data from children.
10. Changes
We may update this policy from time to time. Material changes will be announced via the Service or by email.
11. Contact
Questions about this policy? Email privacy@museumica.com.